Place lectures in the weekly grid yourself, see clashes the moment they happen, or let SCM draft a whole week for a batch and then adjust it. The example batch is Grade 9 (2026).
Click Timetable and the Edit Timetable (Builder) tab. Pick a batch to edit, here Grade 9 (2026), and the weekly grid appears. A new batch has no lectures. The hint beside the batch says: click an empty cell to add a lecture.
Click an empty cell, for example Monday at eight. Add Lecture opens with the day and time from the cell. Pick the Semester, the Section (optional), the Course, the Teacher (search and pick), and the Room. Start Time and End Time come from the cell, one hour by default. Recurring (weekly) repeats the lecture every week; switch it off for a one-time class. The lecture appears in its cell coloured by course, with the teacher and room.
Add the same teacher in the same hour for another section and SCM flags a red conflict. It names the clash: teacher double-booked, room double-booked or section double-booked.
Press Auto-generate. It appears only in edit mode with a batch chosen. It builds a clash-free weekly draft from the program's courses, teacher availability and room capacity. Periods per course a week is optional; left empty, it uses each course's contact or credit hours. Tick replace to cancel the batch's existing lectures first; leave it off to keep them. It fills Monday to Friday in one-hour slots, 8 to 1 and 2 to 4, and never double-books a teacher, a room or a section. The result says how many lectures were created and how many courses still need slots.
The draft is in the grid, and a lecture you added by hand (Fatima's Monday at eight in the example) is kept; the generator plans around it. Each lecture can be moved to the next free slot or removed. Regenerate slot moves a lecture to the next slot where its teacher, room and section are all free.
Remove on a weekly lecture asks how. Choose to end it from this week onward, so past weeks stay visible, or to cancel the entire series.
Class Timetable is the read-only weekly view of one batch, with week arrows and Today. Teacher Timetable shows one teacher across every class, for example Fatima's week. Print sends the grid to the printer. Students and guardians see the same timetable in their portals, so there is one source.
| Mistake | What you see | Fix |
|---|---|---|
| Same teacher added twice in one hour | A red conflict, teacher double-booked | Move one lecture or choose another teacher |
| Auto-generate with replace ticked by accident | Existing lectures are cancelled first | Leave replace off to keep what you have |
| Trusting the generated teacher names | A free teacher outside the subject may appear | Review the names after generating |
| Item | Meaning / rule |
|---|---|
| Recurring (weekly) | Repeats every week; off means a one-time class |
| Auto-generate slots | Monday to Friday, one hour, 8 to 1 and 2 to 4 |
| Periods per course | Optional; empty uses contact or credit hours |
| Regenerate slot | Moves a lecture to the next free slot |
How does SCM warn me about clashes? It flags a red conflict that names the clash: teacher double-booked, room double-booked or section double-booked.
Does Auto-generate delete the lectures I already added? Not unless you tick replace. Left off, your lectures are kept and the generator plans around them.
Can I trust the teachers that Auto-generate picks? Review the names. SCM tries teachers who already teach the course, then those whose specialization matches the course Subjects field, and may use a free teacher if nobody fits.
GridX SCM runs this whole workflow. See what GridX SCM does and what it costs, or browse all step-by-step guides.