EV Fleet Dashboard & TCO Analytics in GridX Dispatcher

As fleets transition to electric vehicles, operators face two new challenges: monitoring battery levels in real time to prevent stranded vehicles, and understanding the true economic cost of each vehicle to make data-driven replacement decisions. GridX Dispatcher's EV Fleet Dashboard and Vehicle TCO Analytics address both.

Part 1 — EV Fleet Dashboard

Step 1: Mark Vehicles as Electric

Navigate to Fleet → Vehicles and open any vehicle record. Under Vehicle Type, select Electric. Fill in the EV-specific fields:

| Field | Example | |-------|---------| | Battery Capacity | 75 kWh | | Full Range (km) | 450 | | Charging Connector | Type 2 (AC) | | Home Charging Station | Yes |

Save. The vehicle now appears in the EV Fleet Dashboard.

Step 2: Open the EV Fleet Dashboard

Go to Fleet → EV Dashboard.

The dashboard opens with four summary KPIs across the top:

| KPI | Meaning | |-----|---------| | Total EVs | All electric vehicles in fleet | | Charged (>80%) | Ready for dispatch | | Charging Now | Currently at a charging point | | Low Battery (<20%) | Needs immediate attention |

Step 3: Interpret Vehicle Cards

Each EV gets a card showing:

• Battery percentage as a color-coded progress bar:
  • Green (>60%): Ready
  • Yellow (30–60%): Monitor
  • Orange (10–30%): Plan charging
  • Red (<10%): Charge immediately
• Estimated range remaining in miles/km
• Current driver (or "Available" if not dispatched)
• Status: On Trip / Charging / Available / Idle
• If charging: ETA to full charge in minutes

Step 4: Act on Low Battery Alerts

When a vehicle dips below the configured alert threshold (default 20%), a notification is sent to:

• The Dispatch Board operator (red badge on the EV Dashboard menu item)
• The driver's mobile app with a "Head to nearest charging point" prompt
• Optionally: the fleet manager via email

To configure the threshold, go to Settings → EV Alerts → Low Battery Warning Level.

Step 5: View Charging History

Click any vehicle card to open the detail view. Under Charging History, you'll see:

• All charging sessions with start/end time
• kWh added per session
• Cost per session (if you've entered electricity tariff under Settings)
• Total charging cost for the selected period

Part 2 — Vehicle TCO Analytics

What is TCO?

Total Cost of Ownership (TCO) measures every cost associated with owning and operating a vehicle — not just fuel/energy, but also maintenance, insurance, tyres, and depreciation. TCO per kilometre is the most meaningful metric for fleet economics.

Step 1: Ensure Cost Records Are Up to Date

TCO pulls from four data sources inside GridX Dispatcher:

| Source | Where to Enter | |--------|---------------| | Energy/Fuel costs | Auto-calculated from charging sessions (EV) or fueling records (ICE) | | Maintenance costs | Fleet → Maintenance → Service Records | | Insurance costs | Fleet → Vehicles → [Vehicle] → Insurance (annual premium) | | Purchase price & depreciation | Fleet → Vehicles → [Vehicle] → Financials |

Step 2: Open TCO Analytics

Go to Fleet → Analytics → Vehicle TCO.

Select a vehicle and a date range (e.g. Jan–Jun 2026). The dashboard shows:

1. Stacked bar chart (monthly) with three color bands:

   • Blue: Energy / Fuel
   • Amber: Maintenance
   • Purple: Insurance + Depreciation

2. Summary table at the bottom:

| Month | Energy | Maintenance | Insurance/Depr | Total | km Driven | Cost/km | |-------|--------|------------|----------------|-------|-----------|---------| | Jan | £340 | £0 | £110 | £450 | 2,100 | £0.21 | | Feb | £310 | £85 | £110 | £505 | 1,980 | £0.26 | | Mar | £380 | £220 | £110 | £710 | 2,300 | £0.31 |

Step 3: Compare Vehicles

Use the Fleet Comparison tab to put two or more vehicles side by side. This is particularly powerful when comparing an EV against an ICE vehicle of the same class to calculate the payback period on the EV investment.

The comparison report shows:

• TCO per km for each vehicle
• Total cost over selected period
• Maintenance frequency and average repair cost

Step 4: Export TCO Report

Click Export to download the TCO report as:

• PDF — ready for management presentation
• Excel — for further analysis or import into accounting software

Tyre Management

While in the vehicle detail view, the Tyres tab tracks:

• Current tyre brand, model, and fitment date per axle
• Tread depth readings (manually entered after inspections)
• Mileage since last change
• Alert when mileage approaches the replacement threshold (configurable)

Tyre replacements are logged as a maintenance cost and flow into the TCO calculation automatically.

Common Questions

Does the EV Dashboard update battery levels in real time? Yes, if the vehicle's telematics device supports live data push (most modern OBD-II EV dongles do). For vehicles without live telemetry, battery level can be updated manually by the driver from the mobile app.

Can I set different depreciation rates per vehicle? Yes. Under Fleet → Vehicles → Financials, each vehicle has its own purchase price, residual value, and depreciation period, giving accurate per-vehicle TCO.

What's the difference between TCO Analytics and the standard Fleet Reports? Standard Fleet Reports show operational metrics (trips, distances, utilization). TCO Analytics is purely financial — it tells you what each vehicle is costing you per kilometre and helps you decide when to replace it.

Summary

GridX Dispatcher's EV Fleet Dashboard and TCO Analytics give fleet managers the visibility to manage electric transitions safely and profitably. Real-time battery monitoring prevents stranded vehicles, while TCO data turns every cost into an actionable insight — helping you optimize your fleet mix, schedule maintenance proactively, and make evidence-based replacement decisions.