Marquee & Event Venue Management
GridX Events runs your marquee or banquet hall as a profit center. Leads and quotations, bookings with payment schedules, availability that prevents double-booking, catering, staffing, procurement, and a full ledger — all rolling up to a real per-event P&L. Finally know what each event actually costs you, and what you really made.
No credit card required · Book your first event free · Cancel anytime
Per-Event
P&L & Margin
Lead→P&L
Full Lifecycle
No Double
Booking Guard
100%
Multi-Tenant & Secure
Not Just Revenue — Real Margin
Most venue software tells you what an event sold for. GridX Events allocates procurement, inventory, labour, and expenses to the event that incurred them — so revenue and cost meet on one per-event P&L and you finally see your true margin, function by function.
- Per-guest catering cost flows into the quote and the P&L
- Purchase orders & consumption captured against the event
- Labour and direct expenses allocated to the cost center
- Staged payment schedule drives reminders and receipts
- Availability overlap detection stops double-bookings
- Balanced double-entry journal on every money event
- Banquet Event Order sheet for the ops team and client
- Booking funnel, seasonality & hall-utilisation reports
Event Margin: 31.2%
EVT-2026-0412 · Revenue PKR 1.8M · Cost PKR 1.24M
Lead · Quotation · Booking · Execution · Cost Allocation — one per-event P&L
How GridX Events Works
From a date enquiry to the final profit & loss — every step flows into the next.
01
Enquiry → Lead
A date enquiry from the portal or front desk becomes a lead with the customer and requirements attached.
02
Quote the Event
Build a quotation from service and catering packages with per-guest costing, then send a branded PDF and portal link.
03
Book & Schedule
Approve to a booking with a payment schedule; availability is checked so the hall can never be double-booked.
04
Plan & Procure
Assign teams, issue the BEO, raise purchase orders, and track inventory consumption for the event.
05
Execute & Collect
Run the event, capture labour and expenses, and collect installments with automated reminders.
06
See the P&L
Revenue and allocated cost roll up to a real per-event profit & loss — your margin, event by event.
Everything a Venue Runs On, One Platform
Sell, book, staff, and cost every event — with the real margin visible at the end.
Leads & Enquiries
Capture every date enquiry as a lead, track it through quotation and booking, and keep a customer timeline of quotes, payments, and messages. A public enquiry widget turns "is this date free?" into a qualified lead.
Quotations & Packages
Build quotations from reusable service and package menus with per-guest costing, discounts, and taxes. Send a branded PDF and portal link; the customer reviews and approves online.
Bookings & Payment Schedules
Convert an approved quote into a booking with a staged payment schedule — advance, interim, and balance. The schedule drives reminders, receipts, and the ledger automatically.
Availability & Double-Booking Guard
A month and resource calendar shows hall availability at a glance, with blackout dates and overlap detection that stops the single most expensive venue error — the accidental double booking.
Venues, Halls & Resources
Configure venues, halls, and bookable resources with capacities and tariffs, and manage several halls across one or more sites from a single tenant workspace.
Catering & Menus
Formalise catering as menus with courses, per-guest rates, and dietary tags. Headcount flows into the quotation and the cost model so the food margin is part of the event P&L, not an afterthought.
Banquet Event Order (BEO)
Generate one printable event sheet — timeline, menu, headcount, layout, staffing, and special requirements — the document your ops team and the client both work from on the day.
Teams & Staffing
Assign employees and teams to each event, plan the roster, and track tasks through execution so every event is staffed and accountable from setup to teardown.
Procurement & Inventory
Raise purchase orders, receive stock, and record consumption per event. What you buy and use for an event is captured as cost against that event — not lost in a general store.
Expenses & Cost Allocation
Record labour, procurement, and direct expenses and allocate them to the event that incurred them. Every cost is tied to a cost center so the margin is real, not estimated.
Double-Entry Accounting
A full general ledger sits behind every booking, payment, and expense. Chart of accounts, parties, journal vouchers, and per-account ledgers — with auto-posting from invoices and receipts.
Per-Event P&L
The headline feature: every event is a cost center. Revenue, cost allocation, and accounting roll up to answer not just "what did it sell for?" but "what did it actually cost us, and what is our real margin?"
Invoicing & Tax
Issue invoices with service tax lines and a tenant tax profile (NTN / STRN), ready for FBR digital-invoicing workflows. Receipts and returns post to the ledger with the correct splits.
Reminders & Dunning
Automatic WhatsApp, SMS, and email reminders for upcoming installments and overdue balances, driven straight off the booking payment schedule so no advance slips through.
Online Payments
Collect advances and balances online — local rails and card/international adapters — auto-reconciled to the booking schedule and the ledger, so manual cash tracking stops.
Multi-Tenant & Test Mode
RBAC with row-level multi-tenancy, 2FA and session management, a platform console with subscriptions, and a safe test-mode sandbox so you can trial events before going live.
Built for Every Event Venue
From a single wedding marquee to a multi-hall banquet complex.
Marquees
- Date enquiry to booking
- Per-guest catering costing
- Staged advance payments
- Real per-event P&L
Banquet Halls
- Multi-hall availability
- Double-booking prevention
- BEO event sheets
- Hall-utilisation reports
Caterers
- Menus with courses & diets
- Headcount-driven cost
- Procurement & consumption
- Expense allocation
Event Planners
- Quotations & packages
- Teams, tasks & staffing
- Reminders & dunning
- Online payment collection
Start Free. Grow Per Event.
Everything you need to quote, book, and cost your first events — priced add-ons unlock depth as you scale.
Quote, book, staff, and cost your events — then switch on priced add-ons as your venue grows.
- Leads, customers & enquiry widget
- Quotations, packages & menus
- Bookings with payment schedules
- Availability calendar & blackout dates
- Teams, tasks & staffing
- Expenses & double-entry ledger
- Roles, permissions & 2FA
- Test-mode sandbox & free trial
No credit card · All modules unlocked during trial
Running several halls or need FBR e-invoicing, a dedicated database, or custom packages? Contact us for Enterprise pricing →
Frequently Asked Questions
Everything you need to know about GridX Events before getting started.
What does "every event is a cost center" actually mean?
It means GridX Events does not stop at what an event sold for. Procurement, inventory consumption, labour, and direct expenses are all allocated to the event that incurred them, and revenue plus cost roll up to a real per-event profit & loss. You see your true margin on each wedding, conference, or function — not a guess.
Can it stop double bookings?
Yes. A month and resource calendar shows hall availability, and the system runs overlap detection with blackout dates at booking time, so the same hall can never be accidentally booked for two events on the same slot — the most expensive mistake a venue can make.
Does it handle payment schedules and reminders?
Yes. An approved quotation becomes a booking with a staged payment schedule — advance, interim, and balance. Automated WhatsApp, SMS, and email reminders go out for upcoming and overdue installments, and online payments reconcile back to the schedule and the ledger.
Is there catering and menu management?
Yes. Catering is modelled as menus with courses, per-guest rates, and dietary tags. Headcount flows into both the quotation and the cost model, so the food margin is part of the event P&L rather than an afterthought. A Banquet Event Order (BEO) sheet pulls the timeline, menu, headcount, layout, and staffing into one printable document.
Does it include accounting and tax?
It includes a full double-entry ledger — chart of accounts, parties, journal vouchers, and per-account ledgers — with auto-posting from invoices, payments, and expenses. Invoices carry service-tax lines and a tenant tax profile (NTN / STRN), ready for FBR digital-invoicing workflows in Pakistan.
Is it only for wedding marquees?
No. It fits marquees, banquet halls, hotels with event spaces, and dedicated event venues — anywhere you take bookings, staff events, incur cost, and need to know the margin. You configure your halls, resources, packages, and tax profile to match your venue.
Is my venue’s data isolated from others?
Yes. GridX Events is multi-tenant with row-level isolation — the tenant is resolved from the auth token, never the request body — and includes RBAC, 2FA, and session management. Every write is audit-logged, and a test-mode sandbox keeps trial events out of your live reports.
Run Every Event as a Profit Center
Free trial · No credit card required · Bookings, payment schedules and a real per-event P&L
Get Started Free