The All Students list is the school's register. This guide shows how to read it, export it, import a batch of new students from a CSV file, add or correct one student and delete a record that should not exist.
Click Students, then All Students. Export CSV, Import CSV and Add Student sit in the header. Three counters show Total Students, Active and New This Month; here forty-four, thirty-six and five. Columns are the student with registration number, program and batch, contact, guardian and status. Email and phone are masked; Show contacts reveals them and the button turns into Hide contacts. Each row has View, Edit and a menu for more actions.
Export CSV asks first. It downloads unmasked email and phone for up to two hundred records. Cancel backs out; Export starts the download.
Import CSV lists the columns and offers Download Template. The columns are first name, last name, email, gender, date of birth, phone, address, city and country. After you choose a file it says how many rows it parsed (four in the example) and previews the first five. Before a file the button reads Import 0 Rows and is disabled; now it reads Import 4 Rows.
The import answers Created: 3 · Failed: 1, with the reason: Row 4, Possible duplicate records found. Row four was a second Zoya Farooq. The list now holds forty-seven students; the new ones, STU-2026-00047, 00048 and 00049, show Not enrolled with status Enrolled.
The search box takes a name, registration number or email; typing the full name Zoya Farooq finds Zoya Farooq. The status filter offers All Status, Active, Enrolled, Graduated, Withdrawn and Suspended; the gender filter All Genders, Male and Female. At the bottom: showing one to twenty of forty-seven, twenty rows per page, page one of three.
Add Student opens one page with no tabs. First Name and Last Name are required; email and phone are optional. Add the Guardian Phone and Guardian Email, then Gender (Male, Female or Other), Date of Birth, Status (starts as Enrolled; Active and Prospective are the others) and Notes. Press Add Student.
Edit opens a dialog with three tabs. Personal Information: first name and last name (required), date of birth, gender, National ID or CNIC, nationality and religion. Contact Information: email, phone, address (a field the Add page does not have), guardian phone and guardian email. Enrollment Status: status (Active, Enrolled, Prospective, Graduated, Withdrawn or Suspended) and notes. A student enrolled from admissions carries a note saying so. Press Save Changes.
The more-actions menu has one item: Delete, in red. It asks: Are you sure you want to delete Maham Sheikh? This action cannot be undone. Press Delete only if you are certain.
| Mistake | What you see | Fix |
|---|---|---|
| A row repeats a student already on the register | Possible duplicate records found for that row | Remove the row from the file; the others are imported |
| Looking for the address on Add Student | The field is missing | Use Edit › Contact Information |
| Deleting the wrong row | The record is gone | Deleting cannot be undone, so read the confirmation name |
| Item | Meaning / rule |
|---|---|
| Export CSV | Unmasked email and phone, up to 200 records |
| Import columns | First name, last name, email, gender, date of birth, phone, address, city, country |
| Statuses (edit) | Active, Enrolled, Prospective, Graduated, Withdrawn, Suspended |
Why does an import row fail with Possible duplicate records found? That row matches a student already on the register. Remove it from the file; the other rows are still imported.
Does Export CSV show phone numbers and emails? Yes, unmasked, for up to 200 records. Keep the file safe and share it only with people who may see it.
Where is the address field when I add a student? The Add Student page does not have it. Use Edit, then Contact Information.
Can I undo a delete? No. Deleting a student cannot be undone and releases the seat in the batch, so read the name in the confirmation first.
GridX SCM runs this whole workflow. See what GridX SCM does and what it costs, or browse all step-by-step guides.